Conversational Meeting Briefings

What is it?

• Description: Conversational Meeting Briefings is a tool that empowers users to prepare effortlessly for their meetings through an interactive voice agent that has full knowledge of your meeting (i.e., attendees, most recent meeting, agenda, customer information etc.) and your accounts.

• Demo

• How are people using it today: Rox users are already seeing transformative value, starting each day off with a comprehensive understanding of the people, companies, and opportunities in their meetings. Questions like “What does the platform team at Company X use for their tech stack?” or “What’s the latest update on Company Y’s stock performance?” can now be answered on demand.

What’s the buzz?

Our conversational agent isn’t just voice-first; it’s fully interactive and multimodal, offering a natural, human-like exchange. Interrupt it mid-sentence, ask follow-ups, or dive deeper into details—just as you would in a real conversation.

Here’s why it’s game-changing:

1. Effortless Efficiency: Skip the hours of manual research and get real-time answers instantly.

2. Interface of the future: Voice is the future, with tools like ChatGPT Advanced Mode leading the charge. Rox joins this movement, bringing effortless information access to the forefront.

3. Maximized Meeting Prep: Save hours a week, gain confidence, and walk into meetings prepared like never before.

Adopting Rox’s voice agent means reclaiming your time. Focus on building relationships, crafting strategies, and closing deals while the agent does the heavy lifting. You’ll not only prepare faster but also gain deeper, actionable insights.

How to get the most out of the Conversational Meeting Briefings

1. Details About Your Meetings Today

   Start with the basics: "What meetings do I have today?" The voice agent can provide a summary of your schedule, including time, location (if applicable), and topics.

2. Company Insights

   Want to know more about the company you’re meeting with? Ask for details like:

   1. Basic information about the company

   2. Their products or services

   3. Corporate objectives and business strategies

   4. A pain hypothesis to better understand their challenges and opportunities

3. Meeting Attendees

   Gain a deeper understanding of the people you’re meeting. The voice agent can provide details on:

   1. Who is attending the meeting

   2. Their roles and professional backgrounds

4. Upcoming Next Steps

   Stay on top of tasks by asking for any outstanding actions related to the company. The agent can outline follow-ups or deliverables to keep you prepared.

5. Relevant News and Updates

   Get up-to-date insights with a quick query about the latest news and job postings at the company within the past week

6. Teams and Technology

   Want to understand the company’s internal operations better? The voice agent can provide an overview of:

   1. Teams within the company

   2. The tech stack used by each team

7. Follow-Up Recommendations

   Looking ahead? The voice agent can suggest 1–2 key individuals who should attend follow-up meetings.

8. Any Question Searchable on the Web

   Have a specific query? The voice agent can perform a quick web search to answer questions

What’s in the secret sauce?

• Feature Desiderata

  • Contextual Precision: Seamless integration with meeting information ensures personalized, relevant responses.

  • Lightning-Fast Results: Answers within seconds, thanks to OpenAI Realtime capabilities.

  • Robust Scalability: Engineered to handle thousands of users simultaneously with minimal latency for enterprise-grade performance.

• Technical Details

  • Context Retrieval: Pulls data from a system of record, transforming it into actionable insights.

  • Real-Time Integration: Leverages function calling for dynamic web searches and other sales rep workflows to enhance responses.

  • Enterprise-Grade Communication: Built on WebRTC for reliable, fast interactions that surpass traditional web sockets.

What’s next?

• Private data: This is just beginning. We are working on enabling users to inject private data, like notes or proprietary documents, into the agent’s context, further enhancing preparation and insights.

• Voice across Rox: Looking ahead, we also plan to expand the interactive voice mode across other areas of Rox.

With Rox, your mornings are about to get smarter. Embrace the future of meeting preparation today!